State Tournament Guidelines
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1. It is good experience to host an open tournament prior to
hosting a state tournament.
2. Follow the Tournament
Time Line -
2 years prior:
3. Two years before you wish to host, present your bid to the State Association
at the Fall meeting.
1 year prior:
4. One year prior to event, have shirts prepared for sale to promote you
tournament site. They have been sold at the previous State tournament the final
afternoon (with permission of the hosting club).
6-9 months prior:
5. Six to nine months prior, hold club meeting to determine committee
chairpersons for the following items:
a. Determine an entry fee*.
* fee MUST include the following:
$3.00/person "profit" for hosting the tournament.
Bylaw Article VII,sec. 4
$1.00/game for scorekeeping. -Bylaw
Article VII,sec .3
pitcher to the WHPA Sec/Treasurer. -Bylaw Article
costs. -Bylaw Article V,sec. 3&4 - (Junior
trophies and awards are sponsored by the WHPA)
of entry form and results. send to: WHNL & WHPA website.
Sending results to WHPA Sec./Treasurer, WHNL Editor and WHPA Webmaster.
Mailing the schedule.
b. The "tournament booklet" is to be
published by the hosting club. Costs can be covered by local advertising. This
is a time consuming job and must commence early in the tournament year. The
booklet can be kept to a minimum of pages and costs covered by the entry fee.
Your organization decides which process they want to follow.
1. The booklet traditionally includes past champions, pitching schedule, Hall of
Fame inductees information and picture, Hall of Fame members, a welcome, WHPA
officer page and pictures of defending champions. Past booklets have also had
court etiquette, pitching tips, and a Friends of Horseshoe list. These extra
pages can be determined by the hosting club.
c. Feel free at any time to contact your WHPA officers
or past state tournament directors for help. They can provide you with many
helpful tips, hints and suggestions. Often times "traditional" pages
in the booklet can be updated and utilized saving hours of processing and set up
6. Six months, publish a list of motels and campsites.
3 months prior:
7. Three months prior, publish the State Tournament Entry form in the
WHNL and the WHPA website.
Hall of Fame
and WHPA awards ceremony
The Host shall reserve a time
for the Hall of Fame award(s) and other WHPA awards to preceed the Champion
classes. The WHPA president shall be consulted regarding the time of day and
length of anticipated award ceremony.
(Class pitching times and days of competition)
In consulting with the WHPA
executive board, the host shall assign class pitching times with prime times
assigned to all championship classes. Bylaw Article V,sec. 2
It is expected that the host shall duly publize the State
Tournament in their area.
Results are to be sent to WHPA Sec/Treasurer,John Secord,in a
timely manner,along with the $.50/pitcher -Bylaw Article
Also send a copy to the WHNL
editor, Jim Haupt and the WHPA Webmaster, Heidi
The results should be done in
the right form per request.
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